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Elevate Your Interview Success

Updated: Aug 25, 2023

The Art of Writing a Thank You Email after every interview (with examples)

Hello, job-seeking champions! Today, we're diving into a proven technique that can truly set you apart in the competitive world of job interviews. You guessed it – the art of writing a thank you email after your interview. Buckle up, because we're about to unveil the secrets to crafting a genuine, impactful message that will not only leave a lasting impression but also open doors to brighter career prospects.

There's power in gratitude and in a fast-paced world we live in, a simple "thank you" can work wonders. Think of your interview thank you email as a golden ticket to show your appreciation for the opportunity, demonstrate your professionalism, and leave a remarkable memory in the minds of your interviewers.

Crafting a thank you letter isn't just courteous; it's a strategic move to ensure you remain memorable in the hiring manager's thoughts, leaving a lasting impression of your recent interview.


Why Send A Thank You Email?

Let's dive into the nitty-gritty of why sending a thank you email is your secret weapon for interview success:

  1. Solidify Your Interest: A well-written thank you email reiterates your genuine interest in the position and the company. It showcases your enthusiasm and dedication, leaving no doubt in the minds of your potential employers.

  2. Stand Out in the Crowd: Believe it or not, many candidates don't take the time to send a thank you email. Being the one who does can set you apart instantly, showing your commitment and proactive approach.

  3. Showcase Professionalism: Sending a thank you email is a mark of professionalism. It demonstrates your strong communication skills, attention to detail, and respect for the interviewers' time.

Addressing Common Questions

1. "Is it really necessary to send a thank you email?"

Sending a thank you email after an interview is not mandatory, but it is highly recommended. It is considered a professional gesture that demonstrates your gratitude, professionalism, and genuine interest in the position. It leaves a positive impression on the hiring manager and can set you apart from other candidates.

2. "When should I send the thank you email?"

Aim to send your thank you email within 24 hours of the interview. This time frame ensures that your appreciation is timely and fresh in the minds of the interviewers.

3. "What should I include in a thank you email?"

Express your gratitude for the opportunity to interview, reiterate your interest in the position, and briefly summarize key points discussed during the interview. Additionally, personalize your email by referencing specific aspects of the interview or connecting with the interviewer on a personal level if appropriate.

What The Data Says On This?

According to a recent survey by TopResume, 68% of hiring managers said that receiving a thank you email after an interview has a positive influence on their hiring decision. Furthermore, Glassdoor reports that candidates who send thank you emails are 29% more likely to be hired. These numbers highlight the impact of this small yet mighty gesture.

"I always appreciate receiving thank you emails from candidates. It shows they're genuinely interested and have excellent follow-up skills." - Sarah T., HR Manager

Meet Alex

Who, after a nerve-wracking interview at a large bank in the UAE, sent a heartfelt thank you email expressing gratitude for the insightful conversation. This led the hiring manager to reply, commending Alex's professionalism and enthusiasm. The result? Alex received a job offer within the month.

Building Confidence And Reassurance

To help you visualize the importance of a thank you email, consider the following analogies:

The Lasting Impression: Think of a thank you email as the final touch in the interview process, leaving a lasting impression on the hiring manager. Just like a strong handshake at the end of a meeting, it reinforces your professionalism and leaves a positive memory.

The Gratitude Bridge: Imagine a bridge connecting you with the hiring manager. The thank you email acts as a bridge builder, strengthening the connection and showcasing your appreciation for their time and consideration.

Common Mistakes And What Hiring Managers' Expect

To help you avoid common pitfalls, here are some mistakes that hiring managers have noted regarding thank you emails, along with their expectations:

  1. Generic and Impersonal Emails: Hiring managers appreciate personalized thank you emails that show genuine engagement with the interview process. Avoid sending generic emails that lack specificity and fail to demonstrate your understanding of the company and position.

  2. Excessive Length: Keep your thank you email concise and to the point. While it's important to highlight key discussion points, avoid overwhelming the recipient with excessive details or unnecessary information.

  3. Spelling and Grammatical Errors: Proofread your email carefully to ensure it is free from any spelling or grammatical mistakes. Attention to detail is crucial and reflects your professionalism.

How To Write Your Thank You Email?

  1. Personalization: Address each interviewer by name and personalize the email with specific details from the interview.

  2. Gratitude: Begin with a genuine thank you for their time, insights, and the opportunity to discuss the role.

  3. Recap Highlights: Mention key points discussed during the interview to show your attentiveness.

  4. Reiterate Interest: Express your continued interest in the role and the company's mission.

  5. Value Proposition: Briefly remind them of your qualifications and how you can contribute to their success.

  6. Professional Closure: Conclude with a polite closing, thanking them once again and expressing your eagerness to hear back.

Storytelling Is Your Secret Sauce

Imagine this – a hiring manager receiving a heartfelt thank you email from you. They're not just seeing another candidate; they're recalling the engaging conversation you had, the enthusiasm you brought, and the genuine connection you established. That email turns you from an applicant to a memorable contender.

Ready To Leave Your Mark With Gratitude?

Keep reading for examples that can help you hit the right note.

Example 1: Thank You Email after an In-Person Interview

Subject Line: Appreciation for [Position Title] Interview

Dear [Interviewer's Name],

I hope this email finds you well. I wanted to extend my heartfelt gratitude for the opportunity to interview for the [Position Title] at [Company Name] earlier today. It was a pleasure meeting you and the rest of the interview panel.

Our conversation deepened my excitement about the potential to contribute to [Company Name]'s mission and goals. The insights you shared about the upcoming projects and the team dynamics further reinforced my belief that joining [Company Name] would be a perfect fit for my skills and aspirations.

I appreciate your time and consideration throughout the interview process. Should you need any additional information or references, please feel free to reach out. I look forward to the possibility of working together and contributing to [Company Name]'s success.

Warm regards,

[Your Name]


Example 2: Thank You Email after a Phone Interview

Subject Line: Thank You - [Position Title] Interview

Dear [Interviewer's Name],

I wanted to express my sincere gratitude for the opportunity to speak with you today regarding the [Position Title] at [Company Name]. I was impressed with the conversation we had and the insights you shared about the role and the company culture.

Our discussion reinforced my strong interest in joining [Company Name]. The challenging projects and collaborative environment align perfectly with my skills and career aspirations. I especially appreciated your emphasis on fostering a supportive team dynamic, which resonates deeply with me.

Thank you again for your time and consideration. I look forward to the next steps in the hiring process. Please don't hesitate to reach out if you require any further information or references.

Best regards,

[Your Name]

Recognize the true potential of a thoughtfully crafted thank you email following your interview. It's more than just a gesture – it's a way to display your gratitude, professionalism, and genuine enthusiasm for the position. As you step out of your next interview, remember to capture your appreciation in words and click "send". This simple act could be your stepping stone towards unlocking new opportunities. Your dream job might be closer than you think, all through the power of a heartfelt email.


Greetings, I'm Camilla Vander M, a top communications and interview coach with a track record of guiding 3000+ candidates to interview success. With a Drama and Production background and extensive experience in government and private sectors across Africa and the Middle East, I offer a distinct approach to enhancing professional communication.

Based in Abu Dhabi, I'm dedicated to empowering individuals to excel in job interviews and presentations. My personalized coaching builds confidence, showcases strengths, and targets improvement areas. I'm a firm believer in everyone having the skills to convey qualifications with confidence. My adaptable methods suit all accents and cultures, fostering a unique communication style aligned with individual skills and experiences.

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